Article Intended For
SIMBA Users
Introduction
The purpose of this article is to eliminate the use of new SP/IOs for each year of funding for NIH awards with automatic carryforward.
Article Body
PROCEDURE:
- The base SP/IO created upon setup of the grant should be used through the duration of the segment of funding (determined by the document number).
- New SP/IOs may be needed for the following:
- Cost share (52 type IO)
- Sister accounts
- Multiple PIs
- Task differentiation
- Fabrications
- Sub-awards
- All SP/IOs should be set up for the duration of the funded POP (IOs = +120 days).
- When a new year of funding is awarded, all SP/IO end dates should be updated. The IO/SP(s) to be changed should be indicated on the Award Setup Form or the Master Data template if an Award Setup Form is not available.
- A new segment of funding requires a new grant and base SP/IO.
- NIH award without automatic carryforward should continue to have new SP/IO created for each year of funding.
DATE EXAMPLE:
Dates | Begin Date | End Date | End Date (Next Year) |
Grant Validity Dates | 05/01/2021 | 04/30/2024 | N/A |
Hold Close Date | 06/30/2024 | N/A | N/A |
Budget Validity Dates | 05/01/2021 | 06/30/2024 | N/A |
Sponsored Program Dates | 05/01/2021 | 04/30/2022 | 04/30/2023 |
Internal Order Dates | 05/01/2021 | 08/31/2022 | 08/31/2023 |