Export Control Office, OSP

CC: Submitting Unit AORs

Research-related interest indicated

Sent after Primary PI or CO-PI approval to Notify COI Support Staff at UP or COM of an investigator disclosure of a research-related interest.

College of Medicine: coinsadmin@psu.edu

University Park: coinsadmin@psu.edu

Duplicate Proposal [Award] Notification

Sent after Primary PI approval to notify Duplicate Proposal Compliance Administrators of a duplicate proposal submission.

College of Medicine: Sheila Vrana
University Park: umg-psu.vpr.oris.advisory.duplicatesubmission@pennstateoffice365.onmicrosoft.com

Proposal Initiated 

Award Initiated

Sent after Primary PI approval to University Park and College of Medicine development offices for initiated proposal IAF or initiated Award IAF to non-profit foundation.

Sent after Primary PI approval to University Park and College of Medicine corporate engagement offices for initiated proposal IAF or initiated Award IAF to corporate sponsors.

foundations@psu.edu

COM_CFR@hmc.psu.edu

corporations@psu.edu

COM_CFR@hmc.psu.edu

Sent after an investigator approval where it indicates that the investigator is willing or NOT willing to transfer background IP.

For IAF's created on or after 9/15/2021, the email will also include one of the following notations:

Investigator is willing to grant up front commercial license rights to the sponsor of new intellectual property resulting from this project. 

OR

Investigator is not willing to grant up front commercial license rights to the sponsor of new intellectual property resulting from this project. 

Office of Technology Management

College of Medicine: technologydevelopment@hmc.psu.edu
University Park: otminfo@psu.edu

Possible recipients:

COI Support staff (coinsadmin@psu.edu), Export staff, OSP

ARL records:  Depending upon issue recipient is arlcontractsoffice@arl.psu.edu or osp@psu.edu 

Primary PI, Investigators with Compliance Issues

AORs + Delegates (submitting and administering units)

Sent when central processing office performs award match in Negotiation Manager and the IP Questions were asked and answered on the IAF. 

The email notification will contain the following information.

The following industrial award has been assigned to you. Please refer to the IAF to review project personnel selections for the handling of intellectual property. Whenever applicable, based on the IP selections, it is your responsibility as contract negotiator to secure the Project Intellectual Property Agreement (PIPA) for any additional project personnel, including graduate students, not named on the IAF.

In the event that other project personnel or graduate students are anticipated but not yet named at time of award, please remind the College Research Office that it is their responsibility to obtain signatures of said project personnel or graduate students on the PIPA form once identified AND prior to participation in the project. A copy of the completed PIPA form must be provided to OSP for the contract file.

Sent when central processing office performs award match in Negotiation Manager and the industry sponsored project involves the use of Human Subjects. 

ACTION REQUIRED: Award Compliance Approval Notification

Sent to indicated compliance office for approval of stated compliance issues for IAF.  This email is turned off for Human Subjects (IRB).

Contact Compliance Approvers (Export, COI-Disclosures, Human Subject, Animal, Biosafety, Radiation)

NOTE: If a person is listed as an approver in more than 1 compliance area indicated on an IAF, the person will only receive 1 ACTION REQUIRED email notification.

Compliance Approval Completion Notification

Sent to central processing staff on successful compliance approval

Assigned CPO staff, if assigned

College of Medicine: Includes e-grants@hmc.psu.edu,e-contracts@hmc.psu.edu

IRB Reliance Fee Review Needed

Sent after the Primary PI approval to notify the IRB Reliance team if details in the IAF suggest there could be IRB reliance fees that need to be included in the final budget before submission.

Email is triggered when the following criteria are met:

• Sponsor Name or Prime Sponsor is a Federal Agency type AND
• Budget question "Are subcontracts or subrecipients proposed" is YES, AND
• Human Subject page response is YES 

Email goes to irb-orp@psu.edu, creating a ServiceNow ticket for the Research- IRB Support group.

ACTION REQUIRED: Advanced Fund Request

Notifies appropriate export control office of issues with an Advanced Funds Request.

Export Control Office

Federal Sponsor Research Security Training

Triggered at "Start Workflow" to provide advance warning to all personnel that their Research Security Training compliance is required for approval and submission to CPO.

All named personnel on an IAF or AIAF if the sponsor or prime sponsor is federal