Article Intended For
All university faculty, staff, researchers with permission to use and/or access Penn State Research Information Systems.
Introduction
This article goes over the types of IAF Workflow Emails sent to different staff members.
Article Body
Workflow Emails
|
Email Subject |
Email Purpose |
Recipients |
|
Proposal awaiting Submitting AOR Initial Approval |
Sent in PIAF pre-workflow when DEU completes entry and requires approval for IAF to start workflow |
DRA and AORs CC: DEU |
| Award awaiting Submitting AOR Initial Approval | Sent after Proposal IAF is transitioned to Award IAF and additional information is required from the submitting unit to submit. Required information is typically protocol numbers. | Primary PI, Submitting Unit AORs |
|
Internal Approval Form (IAF) awaiting PI approval |
Sent at the start of workflow of a PIAF to the Primary PI for their approval |
Primary PI |
|
Proposal [Award] awaiting Department Head approval |
Sent after Primary PI approval to the submitting unit department head and PI’s department head for their approval |
Submitting Unit Department Head, Investigators Department Head |
|
Internal Approval Form (IAF) awaiting your approval |
Sent after Primary PI approval to all other investigators listed for their approval |
Investigators |
|
[Proposal] Award awaiting your approval |
Sent when the VPR appears in the approval path, typically due to escalation rules, and the VPR approval is pending. |
VPR |
|
[Proposal] Award awaiting College Dean approval |
Sent when the College Dean appears in the approval path, typically due to escalation rules, and the College Dean approval is pending. |
College Dean |
|
Proposal awaiting Research Dean approval |
Sent when the Research Dean appears in the approval path, typically due to escalation rules, and the Research Dean approval is pending. |
Research Dean |
|
Proposal awaiting AOR approval |
Sent after all investigators and department heads have approved to unit AOR’s for their approval |
Investigators AOR |
|
Proposal awaiting submitting AOR approval |
Sent after all approvals have been completed to submitting AOR for final IAF approval and submitted to central office. |
Submitting AOR |
|
Proposal [Award] recalled |
Sent when a proposal [award] is recalled from workflow |
Submitting Unit AORs and any pending approvers |
|
Proposal [Award] restarting workflow |
Sent when workflow is restarted |
Submitting Unit AORs and any pending approvers |
|
ACTION REQUIRED: Revision Request |
Notifies College that CPO has returned the IAF, and provides supporting information, if provided. |
Submitting Unit AORSs + DRAs |