Article Intended For
All university faculty, staff, researchers with permission to use and/or access Penn State Research Information Systems.
Introduction
This article goes over processing rules associated to changing certain data fields on proposal IAFs that have been recalled after being in workflow.
Article Body
Proposal IAFs can be recalled after being sent into workflow (see Recalling and Revising an IAF).
If certain changes are made after the Proposal IAF was approved, the IAF will be automatically routed or re-routed to additional approvers as listed in the table below. Re-approvals are only required when the approver has previously approved. The AOR may also choose to require additional approvals
In the case of Other Approvals that are added through change rules, AOR/DRA can delete the approval, if not applicable (e.g. user no longer with Penn State). AOR/DRA must enter a comment giving a reason why the approval is being removed.
In addition to approvals being automatically routed or re-routed, certain changes will also automatically clear previous answers provided on the IAF before recalling from workflow which is also listed in the table below.
|
Change |
Approvals Required By |
Data Updates |
| Primary Investigator (PI) |
Former PI (if still a PSU employee), New PI, and the associated DHs and AORs |
Changing the PI after workflow has been started, will not only clear all approvals but will also clear all existing answers on the Investigators tab. |
| Increase (of 5%) to cost sharing amount | PI, PI's DH, Submitting AOR | |
| Named/Key Personnel | Personnel added or removed and associated DH(s) and AOR(s) | |
| Assignment of Credit | PI, Personnel whose credit changed and the associated DH(s) and AOR(s) | |
| Advanced Funds | Submitting DH, Submitting AOR | |
| Waiver to "Gift" or "Unrestricted Grant" | Investigators, all associated DH(s) and AOR(s) | |
|
Sponsor Type changes:
May be due to removal or addition of prime sponsor. |
Investigators and subsequent approvers
|
Example 1 (Fed to Industry): The original sponsor listed on the proposal was a federal sponsor, and was changed to an industry sponsor after the PI has approved and the proposal does not have an F&A reason of Gifts or Unrestricted Grants. This will cause additional questions related to intellectual property to be required, and the change of sponsor will require approvals to be cleared in order to have that information filled in. Example 2 (Industry to anything other then industry): The original sponsor listed on the proposal was an industry sponsor, and was changed to a non-industry sponsor after the PI has approved and the proposal does not have an F&A reason of Gifts or Unrestricted Grants. This will cause intellectual property questions to no longer be required (thus clearing this data). A warning will indicate that information may be cleared as a result of this change. Example 3 (NSF to anything other then NSF): The original sponsor listed on the proposal was NSF and was changed to a sponsor that is NOT NSF after the PI approved, this will cause the NSF specific Off-site research question on the investigator tab to no longer be required (thus clearing this data). A warning will indicate that information may be cleared as a result of this change. |
Links
ORIS- SIMS: Proposal IAF Standard Workflow Process