Article Intended For
All university faculty, staff, researchers using Penn State Research Information Systems
Introduction
Integrated Business Information System (IBIS) / AURA Form values are populated from SIMS when a request is made.
Article Body
AURA Field Mapping (Archive)
Integrated Business Information System (IBIS) / AURA Form values are populated from SIMS when a request is made.
Standard AURA Requests
An AURA form is requested when an agreement is finalized and goes "to Contract File" in SIMS Negotiation Manager. All AURA values are based on the Negotiation Manager record.
Advanced Fund AURA Requests
An AURA form is requested when a "Start an Advanced Fund Request" is used with "Advanced Funds" option selected. All AURA values are based on IAF record.
If the IAF is matched to a Negotiation Manager record prior to the advanced fund request, all AURA values are based on the Negotiation Manager record.
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AURA Page
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AURA Field
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IAF Field Location
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SIMS Negotiation Manager Field
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Notes
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|---|---|---|---|---|
| Cover | Budget | IAF Budget Tab | ||
| Acct Begin Date | IAF Budget Tab (Initial Period Start) | Start Date | ||
| Acct End Date | IAF Budget Tab (Initial Period End) | End Date | ||
| SIMS Sponsor | IAF Basic Info Tab | Sponsor | "SIMS Sponsor" is a hold field and does populate "Sponsor/Agency Code"; Cannot be edited | |
| PAGE 1 | ADV FUND | IAF Budget Tab | Can only be edited by Research Accounting | |
| FUND BEG | IAF Budget Tab (Initial Period Start) | Start Date | ||
| FUND END | IAF Budget Tab (Initial Period End) | End Date | ||
| IND RATE | IAF Budget Tab | Uses first F&A rate (if multiple) | ||
| CFDA NUMB | ALN (formerly CFDA#) | Entered by CPO; Can only be edited by Research Accounting | ||
| PAGE 2 | PROJ BEGIN | IAF Budget Tab (Initial Period Start) | Start Date | |
| PROJ END | IAF Budget Tab (Initial Period End) | End Date | ||
| ACCESS ID | IAF Basic Info Tab | Primary Investigator | ||
| CREATE PROFILE | Value always defaults to "Y"; Grants access to account through myResearch Portal | |||
| PROJ TITLE | IAF Basic Info Tab | Title | AURA title is split into two 50 character fields (rest of the title is truncated) | |
| ACCT AWD AMT | IAF Budget Tab (Initial Total) | Funded This Action | ||
| ACCT FED PASS THRU# | IAF Basic Info Tab (if Prime Sponsor) | Prime Sponsor | If Prime Sponsor is populated and set as federal sponsor, value is set to "Y" | |
| OSP NUMBER | IAF Basic Info Tab | OSP Number | Can only be edited by Research Accounting | |
| PAGE 3 | COST SHARING | IAF Waivers Tab | Value set to "Y", if cost sharing | |
| SUB-CONTRACTS | IAF Budget Tab | Value set to "Y", if subcontracts or subrecipients are proposed | ||
| PAGE 4 | AGREEMENT# | Agreement Number | Entered by CPO. If ARL is administering unit and funding is for a Delivery Order, DO ###### is appended; Can only be edited by Research Accounting | |
| AGREEMENT TYPE | Agreement Type | Entered by CPO; Can only be edited by Research Accounting; Membership (Financial Assistance) (32) = CNSRT; Cooperative Agreement (5) = COOP; Grant (6) = GRANT; Field Trial Grant (21) = GRANT; Fellowship (23) = GRANT; Tuition Agreement (26) = GRANT; Unrestricted Grant (31) = GRANT; No Formal Agreement (7) = NONE; Gift Charitable Contribution (30) = OGE; Visiting Scientist Agreement (Financial Assistance) (22) = OTHER; Other (Financial Assistance) (15) = OTHER; Purchase Order (2) = PO; Service Purchase Contract (4) = SPC; Clinical Trial Agreement (37) = STUDY; | ||
| RES ACCT RPT FUNCTION | IAF Basic Info Tab (Project Type) | Function | Clinical Trial=CLNTR; Instruction=INST; OTHER; Outreach=OUT; Research=RES; CHECK; | |
| CONTR BEGIN | IAF Budget Tab (Initial Period Start) | Start Date | ||
| CONTR END | IAF Budget Tab (Initial Period End) | End Date | ||
| EQUIP OWN | Equipment Title (Summary Tab) | Select a dropdown value: Penn State (UNIV); Conditional (COND); Federal Agency (GOVT); Commonwealth of Pennsylvania (COMM); Other Sponsor (INDS); No Equipment Authorized (NONE); Sponsor Prior Approval Required (SPAR) | ||
| FACO | FACO (Summary Tab) | If sponsortype = Commonwealth of Pennsylvania (3), then COMM; If sponsor = U.S. Department of Energy (64) or any subagency of DOE, then DOE; If sponsor = U.S. Department of Agriculture (6) or any subagency of USDA, then USDA; If sponsor = U.S. Department of Health and Human Services (39) or any subagency of DHHS, then NIH; If sponsor = National Science Foundation (77) or any subagency of NSF, then NSF ELSE blank | ||
| PAGE 8 | ACCESS ID |
IAF Basic Info Tab (Primary PI), IAF Personnel Tab | EMPL ID and NAME are populated based on ACCESS ID; Limited to 8; Personnel with home department of submitting unit listed first to assist with sister account input | |
| PROFILE | Value always defaults to "Y"; Grants access to account through myResearch Portal | |||
| PAGE 9 | RESEARCH CATEGORIES: OTHER | IAF Personnel Tab (% of Credit) | % of Credit value always defaults to "OTHER" | |
| PAGE 10 | WERE PROTOCOL AND EXPORT CONTROL REQUIREMENTS SATISFIED THROUGH ePIAF? | Value defaults to "Y"; All compliance approvals are completed through the IAF process | ||
| RESEARCH PROTOCOL | IAF Human Subjects, Animal/Biosafety, Radiation/Lab Safety Tabs | All protocol approvals in IAF and bypasses central desk | ||
| FOREIGN SPONSOR | IAF Export Tab | Export approval in IAF and bypasses central desk | ||
| FOREIGN SUBCONTRACTOR | IAF Export Tab | Export approval in IAF and bypasses central desk | ||
| FOREIGN TRAVEL | IAF Export Tab | Export approval in IAF and bypasses central desk | ||
| FOREIGN VISITORS | IAF Export Tab | Export approval in IAF and bypasses central desk | ||
| DELIVERY OF GOODS OR SERVICES OUTSIDE US | IAF Export Tab | Export approval in IAF and bypasses central desk | ||
| PAGE 11 | NOTE PAD AREA | IAF Budget Tab | Limited to four 50 character lines |