Compliance Checks - Export Control Approvals

Export control compliance approval notices are sent to export control approvers. An export control approval is required for an award to be fully processed or to receive advanced funds when requested.  This compliance approval is required before an Internal Order (IO) can be generated from SIMS to SIMBA (System for Integrated Management, Budgeting, and Accounting), Penn State's financial accounting system.

The following distribution lists are used:

• Export-OSP@psu.edu (non-College of Medicine)
• OSP@psu.edu (if an advanced IO is requested, non-College of Medicine)
• Export-COM@psu.edu (College of Medicine)

Each compliance approval notice (see below) will be sent from epiaf@psu.edu with the subject line “ACTION REQUIRED: Award Compliance Approval Notification”. It is sent when an IAF is submitted to the central processing office by the unit or through an IAF match action.

If the submitting unit revises an Award IAF or AIAF and changes an export question from “No” to “Yes”, the export control approvers will be notified of the change with a new approval notice and any previous export approval will be cleared.

If all the export questions are set to “No” on a revision, the export approval will be removed.

Each compliance approval notice includes detailed information on the award with a link to the IAF record and displays all export issues marked “Yes” on the “Export” tab.