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Research: SIMS - How to request SIMS person profile change

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7.0 - Last modified on 12-17-2025 Revised by Sasha Musap (sxm6759)

6.0 - Last modified on 12-08-2025 Revised by Sarah Dyer (sls376)

5.0 - Last modified on 10-08-2025 Revised by Sarah Dyer (sls376)

4.0 - Last modified on 04-02-2025 Revised by Wendy Peck (wly2)

3.0 - Last modified on 01-31-2024 Revised by Wendy Peck (wly2)

2.0 - Last modified on 11-21-2023 Revised by Kara Marshall (qum160)

1.0 - Created on 07-14-2021 Authored by Kathy Butler (kvb5743)

Article Intended For

All University faculty, staff, researchers with permission to use and/or access Penn State Research Information Systems.

Introduction

These instructions describe the process of requesting a SIMS person profile change through either SIMSReports, SIMS Central, or IAF. Please find instructions for your preferred system below.

Changes can be made to the name, department affiliation, address, and several other fields.

Article Body

SIMSReports

Below is the process for requesting a change to an existing SIMS person profile in SIMSReports.  

  1.  From the SIMSReports home page, select Requests > Add a Person
  2. The Person Addition Request Form will pop-up in a new window. If you do not see the pop-up, please check your browser's pop-up window policy and ensure it's turned off on this page.
  3. Validate the PSU Access Account ID by selecting "red" lookup icon (magnifying glass).
      Access Account ID field shown with red lookup icon.
  4. When the PSU Access Account ID is validated, the lookup icon will appear "green".
      Access Account ID field shown with green lookup icon.
  5. If the user has a SIMS Person profile, the profile information will import into the form.
    Message shown when user already has account. Indicates you can submit form to request updates.
  6. If you are changing the Department Affiliation, the affiliation must be validated
    Department Affiliation has a typehead feature where dynamic search results appear as you type.
  7. Once all required fields are completed the Submit button is enabled
  8. You will receive a message at the bottom of the form and an email confirming the request will be sent from simslists@psu.edu.
    Message indicates an update request for the user was sent successfully.
  9. You will then receive a follow-up email confirmation from ORIS personnel once the requested change is completed.

SIMS Central

Below is the process for requesting a change to an existing SIMS person profile in SIMS Central.

  1.  From the SIMS Central page, select Requests > Add a Person to SIMS
  2. The Person Addition Request Form will open in a new tab.
  3. Validate the PSU Access Account ID by selecting "red" lookup icon (magnifying glass).
      Access Account ID field shown with red lookup icon.
  4. When the PSU Access Account ID is validated, the lookup icon will appear "green".
      Access Account ID field shown with green lookup icon.
  5. If the user has a SIMS Person profile, the profile information will import into the form.
    Message shown when user already has account. Indicates you can submit form to request updates.
  6. If you are changing the Department Affiliation, the affiliation must be validated
    Department Affiliation has a typehead feature where dynamic search results appear as you type.
  7. Once all required fields are completed the Submit button is enabled
  8. You will receive a message at the bottom of the form and an email confirming the request will be sent from simslists@psu.edu.
    Message indicates an update request for the user was sent successfully.
  9. You will then receive a follow-up email confirmation from ORIS personnel once the requested change is completed.

 

IAF

Below is the process for requesting a change to an existing SIMS person profile in IAF.

  1. From IAF menu bar, select Request Add Person
    IAF Navigation Menu with Request Add Person Option.

  2. Add Person form will display
    Unfilled Add Person form.
  3. Validate PSU Access Account ID by selecting "red" lookup icon
      Access Account ID field shown with red lookup icon.
  4. When PSU Access Account ID is validated, the lookup icon will appear "green" 
      Access Account ID field shown with green lookup icon.
  5. If the user has a SIMS profile, the profile information will import into the form
    Message shown when user already has account. Indicates you can submit form to request updates.
  6. If you are changing the Department Affiliation, the affiliation must be validated
    Department Affiliation has a typehead feature where dynamic search results appear as you type.
  7. Once all required fields are completed the Submit button is enabled.
  8. You will receive a message at the bottom of the form and an email confirming the request will be sent from simslists@psu.edu.
    Message indicates an update request for the user was sent successfully.
  9. You will receive an email confirmation once the requested change is completed.

For more information, please contact simsadmin@psu.edu

Links

Revised by Sasha Musap (sxm6759)
Last modified 1 week ago