OOE: Office 365 Inviting guests (non-Penn State attendees) to Microsoft Teams meetings

Faculty, Staff, Students

This article is to help you add non-Penn State attendees to your Microsoft Teams meetings.  Some external organizations are no longer allowing their employees to use Zoom, so this is a workaround to still have online meetings.

1. Goto the calendar in your Outlook and click on New Teams Meeting
   
2. In your meeting invite, just add any users email addresses as you would normally.
   
   Note: In this example, the email address is NOT a Penn State email.
3. The Users will receive an email that looks like the following:
   
4. After the attendee clicks on the Join Microsoft Teams Meeting in the email listed above, it will open in their web browser.  At that point they should click on “Join on the web instead”
   
5. The browser will prompt the attendee to allow use of the microphone and camera as seen below.  The attendee should allow this if they want to be seen or heard.
   
6. Once the attendee has given the browser permission, the next screen will pop up.  Please ask the attendee to put in their name before joining.
   
7. At this point the attendee will be in the meeting.