Article Intended For
All Penn State faculty and staff.
Introduction
This article provides instructions on how to hold an audio-only Zoom meeting in which you share your screen. This prevents unauthorized people from sharing their screens. These instructions also apply for normal meetings in which both audio and video are used as well as screen sharing.
For more information about Zoom security, see the article Zoom: Prevent and Manage Meeting Disruptions (aka Zoom-Bombing).
Step-by-Step Instructions
To prevent unauthorized people from sharing their screen, you must configure these settings before the meeting begins:
- Go to your Zoom settings.
- Select Settings from the left side of the screen.
- Scroll down to the Screen sharing section.
- Under Who can share?, select Host Only.
- Click the Save button.
Figure 1: Under Who can share? select Host Only, and then Save.
Now, the host is the only person who can share their screen or content during meetings.
NOTE: Another option is to select the option All Participants under Who can share? Then select the Host Only option under Who can start sharing when someone else is sharing to prevent anyone from sharing until the Host approves.
Figure 2: The option for the Host to approve participants screen sharing.
Follow these instructions to start a Screen share meeting.
Links
A video tutorial is also available on how to share your screen in Zoom.
Check out the complete guide from Zoom support on screen sharing.
Other helpful links:
Zoom: Overview of Meeting Privacy Settings