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Research: Internal Approval Form (IAF) Email Schedule - Account Creation Emails

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2.0 - Last modified on 05-07-2026 Revised by Sarah Dyer (sls376)

1.0 - Created on 04-28-2026 Authored by Sarah Dyer (sls376)

This article is intended for all university faculty, staff, researchers with permission to use and/or access Penn State Research Information Systems.

Account Creation (SIMBA)

This table indicates the types of Account Creation Emails sent to different staff members.

Email Subject

Email Purpose

Recipients

Account Created for Request

OR

Advanced Account Created for Request

Notifies appropriate groups of the successful account creation.  Sent when an Internal Order # is created in SIMBA from an IAF.

Recipient varies based on unit. 

Submitting Unit Financial Officers, if provided.

 

For College of Medicine, the entry user and their delegates are CC'd.  COM Controllers are also CC'd.

For advanced funds, Research Accounting is CC'd.

 

ACTION REQUIRED - Notification of Account Request Failure

OR

ACTION REQUIRED - Notification of Advanced Account Request Failure

Notifies AORs that the account creation failed and provides SIMBA error message to aide in prompt resolution.

AORs

Grant ###GRANT###: ALN number (formerly CFDA)  not found

Creates a Ticket for SIMBA Help Desk for ALN Errors

SIMBAGMGeneral@psu.edu

CC: Sender

 

IAF Support Home

IAF Email Schedule