ORIS Managed Systems - Award Notification Email - Distribution

Award Notification emails are generated from Negotiation Manager.  After an agreement has gone to Contract File, an award notification email is sent by the Central Processing Office (CPO) processing staff taking action on the Distribute Tab within Negotiation Manager. Users will review the recipient listing that is pre-populated and can add or delete recipients before sending the notification.  In some instances, a special alert message will be included on the award notification email which are outlined in this article.

Steps for Award Distribution:

1. DISTRIBUTE tab will appear in Negotiation Manger after agreement has gone to Contract File
2. 
3.  Make any appropriate recipient changes (pre-populated email addresses can be removed or email addresses can be added)
4. Click on SEND button
   1. Increase
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   2. Decrease
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   3. De-Obligation
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5.  Email is sent to recipient list

Manual Account Setup May Be Required Notification

When an IAF does not exist for an award, when the award notification email is sent, it will include the following comment for College AOR's:

"No IAF exists for the OSP# referenced above; a manual account creation may be needed. Please complete the SIMBA Mass Upload Template. Upon template completion please email it to Research Accounting."

Fabrication Expenditure Questionnaire (FEQ) Notification

When “YES” is indicated for the Fabricated Equipment Question on the IAF, and the action type within Negotiation Manager is “New” or “Additional Funds,” the award notification that is sent will include the following comment:

“A Fabrication Expenditure Questionnaire (FEQ) form must be completed for the award (CR2020).  Please submit the completed form to Property Inventory within 30 days.”  

The Office of Property Inventory (CCOpropertyInv@mymail.psu.edu ) will be copied on the award notification.  For College of Medicine awards, the Controller's office (controller@pennstatehealth.psu.edu) is also copied on the email.  

ORIS-Managed Systems - Material Equipment Classification - Fabricated Equipment