Article Intended For
SIMBA Grants Management (GM) users
Introduction
This article identifies common error messages a user might encounter in the SIMBA Grants Management module. Each error message is explained and a solution is provided.
Article Body
Common GM Error Messages - Budget Upload
GMBAPI 026 The from_date and to_date in line item 000001 do not match any time slice.
Explanation: The grant validity dates must be within the budget validity dates.
Resolution: Contact Research Accounting to request the grant be updated.
Precheck: GMBUDGETING 551 In GM area same dimensions are in different lines, that is forbidden.
Explanation: Multiple fiscal years listed under a single document OR Sponsored Class is listed more than once for the same cost object.
Resolution: Correct the upload file [Master Data Templates & Tools] to reflect one fiscal year OR combine the Sponsored Class listed more than once into one.
Precheck: GMBAPI 028 Fund type of the document in line item 000001 does not match the fund.
Explanation: Document Type does not match the fund associated with the IO.
Resolution: Update the Document Type to match whether you are uploading budget for a cost share or externally funded IO.
ABAP Runtime Error
Explanation: Document has a formatting error.
Resolution: Download a new copy of the template from the SIMBA Support website [Master Data Templates & Tools] to ensure you are using the most recent template and review all fields to ensure correct formatting.
Precheck: GRANTMGMT 490 The GM line amount in line 000001 is not equal to the total amount in Fiscal Year distribution.
Explanation: On the RETN Budget Upload, the upload has credit values in the amount field.
Resolution: Correct the upload file [Master Data Templates & Tools] to only include absolute numbers, in text format.
Precheck: GRANTMGMT 715 Splitting rule 0000 does not exist.
Explanation: Sponsored Program is not attached to the grant or Budget Tab is not completed.
Resolution: Contact Research Accounting to request the grant be updated.
Program 5000000XXXXX is not sponsored by any grant.
Explanation: Sponsored Program is not attached to a grant.
Resolution: Contact Research Accounting to request the grant be updated.
Common GM Error Messages
Value Type (xx) for Grant (XXXXXX) does not exist.
Explanation: The grant is in a status that does not allow the attempted transaction to complete.
Resolution: Contact Research Accounting.
Invalid combination of grantXXXXXX, program 5000000XXXXX, class SALARY-XXX.
Explanation: This error occurs when SIMBA cannot complete the derivation string.
Resolution: Ensure the following data is set correctly.
- IO is assigned to the correct grant.
- Sponsored Program is populated on the Dimensions tab of the grant.
- Sponsored Class is populated on the Dimensions tab of the grant.
Precheck: GMBAPI 034 FM objects of FM line item 1 differ from sponsored program master data.
Explanation: There is an error in the derivation string.
Resolution: Ensure the following data matches:
- Sponsored Program Budget Transfer Tab – Funds Center, Functional Area, and Funded Program
- Internal Order – Resp Cost Center and Functional Area
Information dialog: No cost sharing rules exist for grant
Explanation: The Cost Sharing checkbox is not selected (checked) for the fund, as shown in the following illustration.
Resolution: Contact Research Accounting.