SIMSbudgets: Cayuse Import: Data Management and Sharing Costs (DMSP)

This article advises SIMSbudgets' users where and how Data Management and Sharing Costs (DMSP) will appear in Cayuse proposals, RR Budget, Section F.

The DMSP indicator was added to SIMSbudgets as a result of NIH Policy on Data Management and Sharing (DMS) policy (effective January 25, 2023) to promote the sharing of scientific data.  Users are able to update a DMSP checkbox on the "OC Line Item Editor" for each: Cat I, Cat II, Cat III, Cat IV, Cat V, MTDC and TDC. This update is needed to ensure accurate identification and import of Data Management and Sharing Costs into Cayuse Proposals, RR budget form.

Users have the ability to update any category line item being added or existing on a SIMSbudgets by updating a checkbox that indicates Data Management and Sharing Costs (DMSP).  

SIMSbudgets: How to Update OC budget line item to reflect Data Management and Sharing Costs (DMSP)

SIMSbudgets: How to Update GL budget line item to reflect Data Management and Sharing Costs (DMSP)

Below are business rules that are in place for the import of SIMSbudgets data in Cayuse, RR budget form, effective January 24, 2023:

• "Data Management and Sharing Costs" will be always be displayed on the RR budget form ,Section F, Other Direct Costs, line 8. 
  • When DMSP costs => 0, the text "Data Management and Sharing Costs" will still be shown on line 8 and amount will display 0 or the total DMSP costs identified in the budget being imported  
• When DMSP is indicated on a salary line item, only direct costs and fringe are included in the total amount for Data Management and Sharing Costs,  RR budget form ,Section F, Other Direct Costs, line 8.
• When DMSP is indicated on a Cat II line item, stipend, fringe and tuition amounts are all included in the total amount for Data Management and Sharing Costs, RR budget form ,Section F, Other Direct Costs, line 8.  
• F&A is calculated for the line item as per Budget Basis Selected, any F&A calculated for the Line Item will not appear in the DM&S (breakout line in Cayuse) and will remain totaled in the IDC total as normal.
• When sponsor or prime sponsor fall under the DHHS hierarchy, RR Budget 3-section F, order of costs for lines => 8 will be as follows:
  • Line 8 = Always "Data Management and Sharing Costs"
  • Line 9 = "Tuition Remission" or "All Other Direct Costs" , only displays when >0
  • Line 10 = "All Other Costs" , only displays when >0
  • Lines 11-17 =currently not used

Below is an example of the Cayuse -RR budget form ,Section F when Data Management and Sharing Costs is indicated along with Tuition Remission and All Other Costs.

KB0018978 - https://pennstate.service-now.com/kb_view.do?sysparm_article=KB0018978

KB0019051 - https://pennstate.service-now.com/kb_view.do?sysparm_article=KB0019051