CRCS: Submit a Proposal to Change a Credit Certificate in Curriculum

The Curriculum Review and Consultation system is designed to manage the submission of course and program proposals as well as facilitate the approval process electronically.

This article describes how to create and submit a proposal to change an existing Penn State credit certificate.

Access the Curriculum Review and Consultation System

To access the Curriculum Review and Consultation system:

1. Visit the CRCS home page.
2. Click the Log On button.
3. If you are not already logged on to a Penn State service using WebAccess, the WebAccess form will display. Enter your Penn State Access Account user ID (e.g., xyz123) and password.
4. Click the Login button. The Home screen will display.

Submit a Proposal to Change a Credit Certificate

To submit a proposal to change a credit certificate, from the Home screen:

1. In the top left menu, under Proposals, select Create Proposal. The Create Proposal screen will display.
   
   
   
   
   
   
   
   
   
   
   
   
   
   Select Proposals, then Create Proposal.
2. From the Degree Level drop-down menu, select Undergraduate.
3. From the Proposal Type drop-down menu, select CERTIFICATE.
4. From the Action drop-down menu, select CHANGE.
5. From the Program Type drop-down menu that appears, select Stand Alone.
6. From the College With Curricular Responsibility drop-down menu, select the applicable college.
7. From the Program You Wish To Modify drop-down menu, select the appropriate certificate program.
   
   
   
   
   
   
   
   
   
   
   
   
   
   
   
   
   
   
   
   
    
   For Proposal Type select CERTIFICATE and for Action select CHANGE.
8. Click Next. The Proposal Initiator and Submitter Form will display.
9. The Name of Cert and Short Title will be displayed. If you are proposing any changes to this information, make any necessary edits.
10. In the Principal Faculty Member(s) section under Name and User ID, enter the faculty member's user ID or name; as you begin to type, as list of suggestions from the Penn State directory will pop up, from which you can select.
11. From the College drop-down menu, if not already filled in, select the faculty member's college.
12. If more than one person should be indicated as a principal faculty member, to the left, click the Insert button to display a new row. Repeat steps 10 and 11 for that person.
13. In the Form Submitters section, by default, the Name and User ID and College information corresponds with the person who is currently logged on. It is important to mention that this information should always be representative of a faculty member; however, a staff member may complete the online forms on behalf of the faculty member.
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    Enter the User ID, name, and college of the principal faculty member(s) and form submitter (if different).
14. Click Next. The Certificate Outline screen will display.
15. In the Justification For Change field, enter a justification for each change you are proposing making to the certificate.
    
    
    
    
    
    
    
    
    
    
    
    
    Enter the justification for the change to the certificate.
16. Review and make any necessary changes to:
    
    • Certificate Type
    • Member(s) in Charge of Program/Degree
    • Description
    • Credits
    • Effective Semester
    • Effective Year
    • Last Admit Semester
    • Last Admit Year
    • Has Entrance Requirements
    • Academic Unit
    • Eligible for Aid
    • CIP Code
    • IPEDS type
    • Offering Campuses
    NOTE: You do not need to edit any information that will remain the same.
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
     
    Review the Certificate Outline and make any necessary changes.
17. Click Next. The Certificate Courses screen will display.
18. Review and make any necessary changes to the Certificate Courses and the Further Clarification of any non-course requirements. NOTE: You do not need to edit any information that will remain the same.
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    Review and make any necessary changes to the Certificate Courses and the Further Clarification field.
19. Click Next. The Review By Required Signatories screen will display.
20. Specify the Head of Department, SCCA Representative, and Dean of the College/Associate Dean, if not automatically filled in. Enter the User ID or Name of the person; as you begin to type, a list of suggestions from the Penn State directory will pop up, from which you can select.
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
     
    Review By Required Signatories screen
21. Click Next. The Consultation Request screen will display.
22. In the bottom section under File Upload Tool, from the Context Type drop-down menu, select Prospectus Memo, then enter a File Description. Click Browse, navigate to the prospectus memo file on your local drive and double-click its name, then click the Upload button.
    
    
    
    
    
    
    
    Upload the prospectus memo.
23. You can now send the proposal out for review. There are two different types of review:
    
    • Consultation: Consultation groups may have been created for the college pertaining to the proposed non-credit course. Those groups from whom coordination is required by the college are grayed out and cannot be unchecked. To initiate a consultation, check the box for any additional pertinent consultation group besides those already checked, then click the Submit Request For Consultation button.
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
      
       
      Select the appropriate consultation group, then click the Submit Request For Consultation button.
      
      NOTE: By default, the request will be sent to all members of the group; however, you can optionally deselect the check box next to a name so that person will not receive a request.
      
      NOTE: Each party included in the Essential/Formal Consultation will be given two weeks to respond. A group/individual consultant is assumed to concur if no response is received within that time.
    • Actual approval process: The Send To Your College Proposal Administrator button is only available once all parties included in the consultation have responded to the proposal. (The faculty submitter and any staff person to whom CRCS rights have been granted to initiate the proposal will receive an email when this has been achieved.) You must also have uploaded the prospectus memo as described in the previous step in order for this button to be available. Once you click the Send To Your College Proposal Administrator button, you will not be able to further edit the proposal.
      
      
      
      
      
      
      Click the Send To Your College Proposal Administrator button.
    NOTE: Once the approval process has started, you will not be able to edit the information in the proposal. The information will be protected until it has been noted that a change is necessary. If you would like to make a change or reset the status of the proposal, you may contact the Faculty Senate at 814-863-1202 and a CRCS administrator will be able to help you.
    
    Some email programs may place the automated email into a recipient's "Junk" folder. If your proposal has not been reviewed by a particular individual you may want to notify them yourself that a review is necessary.