The Curriculum Review and Consultation System is designed to manage the submission of course and program proposals as well as facilitate the approval process electronically.
This article describes how to create and submit a proposal to drop an existing Penn State non-credit course.
Access the Curriculum Review and Consultation System
To access the Curriculum Review and Consultation System:
- Visit the CRCS home page.
- Click the Log On button.
- If you are not already logged on to a Penn State service using WebAccess, the WebAccess form will display. Enter your Penn State Access Account user ID (e.g., xyz123) and password.
- Click the Login button. The Home screen will display.
Submit a Proposal to Drop a Non-Credit Course
To submit a proposal to drop a non-credit course, from the Home screen:
- In the top left menu, under Proposals, select Create Proposal. The Create Proposal screen will display.
Select Proposals, then Create Proposal. - From the Degree Level drop-down menu, select Undergraduate.
- From the Proposal Type drop-down menu, select NON-credit course.
- From the Action drop-down menu, select DROP.
- From the College With Curricular Responsibility drop-down menu, select the applicable college.
- From the Course Abbreviation drop-down menu, select the applicable abbreviation.
- From the Course Number drop-down menu, select the applicable course number.
For Proposal Type, select NON-Credit Course, and for Action, select DROP. - Click Next. The Proposal Initiator and Submitter Form will display.
- In the Principal Faculty Member(s) section under Name and User ID, enter the faculty member's user ID or name; as you begin to type, as list of suggestions from the Penn State directory will pop up, from which you can select.
- From the College drop-down menu, select the faculty member's college.
- If more than one person should be indicated as a principal faculty member, to the left, click the Insert button to display a new row. Repeat steps 9 and 10 for that person.
- In the Form Submitters section, by default, the Name and User ID and College information corresponds with the person who is currently logged on. It is important to mention that this information should always be representative of a faculty member; however, a staff member may complete the online forms on behalf of the faculty member.
Enter the User ID, name, and college of the principal faculty member(s) and form submitter (if different). - Click Next. The Course Location History screen will display.
- Review the onscreen information. The past four years of historical offerings of the course will be listed.
- Click Next. The Course Information screen will display.
- Scroll down to the Justification Statement field and enter a statement setting forth the reasons for the proposed drop.
Enter a Justification Statement. - From the Effective Semester drop-down menu, either select a semester in which you propose the non-credit course to be dropped or select Upon approval.
- If you selected a semester, from the Effective Year drop-down menu, select the year. (If you selected Upon approval, this field will no longer be displayed.)
- Click Next. The Review By Required Signatories screen will display.
- Specify the Head of Department, SCCA Representative, and Dean of the College, if not automatically filled in. Enter the User ID or Name of the person; as you begin to type, a list of suggestions from the Penn State directory will pop up, from which you can select.
Specify the Head of Department, SCCS Representative, and Dean of the College. - Click Next. The Consultation Request screen will display.
- In the bottom section under File Upload Tool, from the Context Type drop-down menu, select Prospectus Memo, then enter a File Description. Click Browse, navigate to the prospectus memo file on your local drive, and double-click its name, then click the Upload button.
Upload the prospectus memo. - You can now send the proposal out for review. There are two different types of review:
- Consultation: Consultation groups may have been created for the college pertaining to the proposed non-credit course. Those groups from whom coordination is required by the college are grayed out and cannot be unchecked. To initiate a consultation, check the box for any additional pertinent consultation group besides those already checked, then click the Submit Request For Consultation button.
Select the appropriate consultation group, then click the Submit Request For Consultation button.
NOTE: By default, the request will be sent to all members of the group; however, you can optionally deselect the check box next to a name so that person will not receive a request.
NOTE: Each party included in the Essential/Formal Consultation will be given two weeks to respond. A group/individual consultant is assumed to concur if no response is received within that time. - Actual approval process: The Send To Your College Proposal Administrator button is only available once all parties included in the consultation have responded to the proposal. (The faculty submitter and any staff person to whom CRCS rights have been granted to initiate the proposal will receive an email when this has been achieved.) Once you click the Send To Your College Proposal Administrator button, you will not be able to further edit the proposal.
Click the Send To Your College Proposal Administrator button.
Some email programs may place the automated email into a recipient's "Junk" folder. If your proposal has not been reviewed by a particular individual you may want to notify them yourself that a review is necessary. - Consultation: Consultation groups may have been created for the college pertaining to the proposed non-credit course. Those groups from whom coordination is required by the college are grayed out and cannot be unchecked. To initiate a consultation, check the box for any additional pertinent consultation group besides those already checked, then click the Submit Request For Consultation button.